Physical inventory Process: -
1. Create Physical inventory document
T Code MI01 – Create single inventory document
T Code MI31 – Create multiple physical inventory documents
I. Enter the desired fields i.e. material, material type, site, storage location, and Maximum number items / Documents – 100, etc 􀃆 Press Enter
II. Click on Process Session
III. Select the line items and click on the process
IV. System displays a dialog box, select Background and click on process. Inventory document is created
2. Print Inventory Document and handed over to responsible person say Manager
3. Enter Physical Inventory count
T Code MI04
i. Enter the physical inventory document number Fiscal year, count date 􀃆 Press enter
ii. Enter the Material Quantity and click on post
4. Listing of difference
T Code MI20
Enter the physical inventory document number and execute, system displays a screen, wherein we will be able to view the differences
5. Post the differences
T Code MI07 & Mov Type 701 & 702
Enter the physical inventory document number, year, posting date, enter the difference and post
INVENTORY MANAGEMENT
Maintaining stock by value or by quantity is called inventory. The total inventory management deals with the goods movement of the material.
Goods movement: -
It is a process in which transaction resulting change in stocks. It is further sub-divided into three categories
1. Goods Receipt (GR)
2. Goods Issue (GI)
3. Transfer Posting (TP)
Goods Receipt (GR): - It is a goods movement in which receipt of goods is posted for vendor or for production. A GR posted in the system will leads to increase in stock. No Concept of Price or value
Goods Issue (GI): - It is goods movement in which material withdrawal is posted for consumption or for customer. A GI posted in system will leads to decrease in stock.
Stock Transfer (ST): - It is method of removal of material from one location and transferring it to another location. This process is performed between two plants and two storage locations.
Transfer Posting (TP): - It is a general term of stock transfer that changes the stock type or stock categories. The difference between transfer posting and stock transfer is: -
TP is logical stock transfer and ST is a physical stock transfer.
Movement Type: - It is a three-digit code, which plays a role of important control function in inventory management. It acts as a central role in automatic account determination. It determines which stock account or consumption account is updated in financial accounting.
Reservation: - It stores requisition created from particular cost center to particular department for issuing the material reservation posted in the system. It leads to decrease in stock.
Stock Types: - The different stock types are
1. Unrestricted use stock
2. Quality inspection stock
3. Blocked stock
4. Warehouse stock
Transaction code: -
1. To Create GR - MIGO
2. To Create GI - MB1A
3. For Transfer Posting - MB1B
4. To display Material/GR document – MB03
5. To create reservations - MB21, MB22, MB23
6. To See Stock Overview - MMBE
7. To enter Other GR - MB1C
When GR is posted in the system
1. Material document is created - MB03
2. Accounting Document is generated - MB03
3. MMR updated - MM02, MM03
4. PO history updated - ME23N
Movement Type’s
Movement Types under GR - 101, 331,333,335,501,503,505,551,553,555,
561,351 (For all Mov Type’s there is a reversal e.g. 101 has 102. Note: No reversal for 121)
Movement Type’s under GI - 201, 331,333,335,551,553,555
Transfer Posting: It is performed in three ways
1. TP B/W Plant to Plant
2. TP B/W Storage Location to Storage Location
3. TP B/W Stock to Stock
Movement Types under TP B/W Plant to Plant
301 - 1 step
303 & 305 - 2 step
Movement Type under TP B/W Storage location to Storage Location
311 - 1 step
313 & 315 - 2 step
Movement Type under TP B/W stock to stock
321, 323, 325, 343,349
To Cancel the GR Movement type 102
Return delivery to vendor movement type 122 & T Code MIGO
Transfer Posting Stock to Stock
From Blocked stock to Quality Inspection
T Code MB1B & Movement Type 349
From Blocked stock to Unrestricted Stock
T Code MB1B & Movement Type 343
From Quality Inspection to Unrestricted Stock
T Code MB1B & Movement Type 321
Transfer Posting from Plant to Plant
For One Step: Movement Type 301
For Two Steps: Movement Type 303 & 305
After posting stock will display in Stock in Transit (Plant)
To receive material by receiving Plant Movement Type 305
Transfer Posting B/W Storage Location to Storage Location
Under One Plant B/W two Storage Location’s Movement Type 311
Back to Parent storage Location Movement Type 313 (It Show stock in transfer) use Movement type 315 at Parent storage location
To create Goods Issue (GI) T Code MB1A & Movement Type 201
To Create Reservations T Code MB21, MB22 & MB23
Creation of GI w.r.t Reservations
T Code MB1A & Movement Type 201
Click on Reservation, Enter Reservation Number 􀃆 Click on Adopt + Details
GR w.r.t Reservations: T Code MIGO & Select as Reservation instead of GR
GR without PO Movement type 501 & T Code MB1C, Select others instead of Purchase order, Enter Material, Quantity, Plant, Storage Location 􀃆 Press Enter
Partner Option will be visible (Vendor) 􀃆 Save it
Invoice: - Invoice is a document, which is issued to a buyer (Company) from the supplier (vendor) for the payment. The following information is maintained in invoice
Invoice date, Posting date, Invoice ref number, tax amount, amount, tax code, terms of payments, vendor address, banking accounting information etc
When invoice document is posted in the system
• Invoice document created
• Accounting document is generated (MIR4)
• PO history updated (ME23N)
• FI document created (FB03)
1. Create Physical inventory document
T Code MI01 – Create single inventory document
T Code MI31 – Create multiple physical inventory documents
I. Enter the desired fields i.e. material, material type, site, storage location, and Maximum number items / Documents – 100, etc 􀃆 Press Enter
II. Click on Process Session
III. Select the line items and click on the process
IV. System displays a dialog box, select Background and click on process. Inventory document is created
2. Print Inventory Document and handed over to responsible person say Manager
3. Enter Physical Inventory count
T Code MI04
i. Enter the physical inventory document number Fiscal year, count date 􀃆 Press enter
ii. Enter the Material Quantity and click on post
4. Listing of difference
T Code MI20
Enter the physical inventory document number and execute, system displays a screen, wherein we will be able to view the differences
5. Post the differences
T Code MI07 & Mov Type 701 & 702
Enter the physical inventory document number, year, posting date, enter the difference and post
INVENTORY MANAGEMENT
Maintaining stock by value or by quantity is called inventory. The total inventory management deals with the goods movement of the material.
Goods movement: -
It is a process in which transaction resulting change in stocks. It is further sub-divided into three categories
1. Goods Receipt (GR)
2. Goods Issue (GI)
3. Transfer Posting (TP)
Goods Receipt (GR): - It is a goods movement in which receipt of goods is posted for vendor or for production. A GR posted in the system will leads to increase in stock. No Concept of Price or value
Goods Issue (GI): - It is goods movement in which material withdrawal is posted for consumption or for customer. A GI posted in system will leads to decrease in stock.
Stock Transfer (ST): - It is method of removal of material from one location and transferring it to another location. This process is performed between two plants and two storage locations.
Transfer Posting (TP): - It is a general term of stock transfer that changes the stock type or stock categories. The difference between transfer posting and stock transfer is: -
TP is logical stock transfer and ST is a physical stock transfer.
Movement Type: - It is a three-digit code, which plays a role of important control function in inventory management. It acts as a central role in automatic account determination. It determines which stock account or consumption account is updated in financial accounting.
Reservation: - It stores requisition created from particular cost center to particular department for issuing the material reservation posted in the system. It leads to decrease in stock.
Stock Types: - The different stock types are
1. Unrestricted use stock
2. Quality inspection stock
3. Blocked stock
4. Warehouse stock
Transaction code: -
1. To Create GR - MIGO
2. To Create GI - MB1A
3. For Transfer Posting - MB1B
4. To display Material/GR document – MB03
5. To create reservations - MB21, MB22, MB23
6. To See Stock Overview - MMBE
7. To enter Other GR - MB1C
When GR is posted in the system
1. Material document is created - MB03
2. Accounting Document is generated - MB03
3. MMR updated - MM02, MM03
4. PO history updated - ME23N
Movement Type’s
Movement Types under GR - 101, 331,333,335,501,503,505,551,553,555,
561,351 (For all Mov Type’s there is a reversal e.g. 101 has 102. Note: No reversal for 121)
Movement Type’s under GI - 201, 331,333,335,551,553,555
Transfer Posting: It is performed in three ways
1. TP B/W Plant to Plant
2. TP B/W Storage Location to Storage Location
3. TP B/W Stock to Stock
Movement Types under TP B/W Plant to Plant
301 - 1 step
303 & 305 - 2 step
Movement Type under TP B/W Storage location to Storage Location
311 - 1 step
313 & 315 - 2 step
Movement Type under TP B/W stock to stock
321, 323, 325, 343,349
To Cancel the GR Movement type 102
Return delivery to vendor movement type 122 & T Code MIGO
Transfer Posting Stock to Stock
From Blocked stock to Quality Inspection
T Code MB1B & Movement Type 349
From Blocked stock to Unrestricted Stock
T Code MB1B & Movement Type 343
From Quality Inspection to Unrestricted Stock
T Code MB1B & Movement Type 321
Transfer Posting from Plant to Plant
For One Step: Movement Type 301
For Two Steps: Movement Type 303 & 305
After posting stock will display in Stock in Transit (Plant)
To receive material by receiving Plant Movement Type 305
Transfer Posting B/W Storage Location to Storage Location
Under One Plant B/W two Storage Location’s Movement Type 311
Back to Parent storage Location Movement Type 313 (It Show stock in transfer) use Movement type 315 at Parent storage location
To create Goods Issue (GI) T Code MB1A & Movement Type 201
To Create Reservations T Code MB21, MB22 & MB23
Creation of GI w.r.t Reservations
T Code MB1A & Movement Type 201
Click on Reservation, Enter Reservation Number 􀃆 Click on Adopt + Details
GR w.r.t Reservations: T Code MIGO & Select as Reservation instead of GR
GR without PO Movement type 501 & T Code MB1C, Select others instead of Purchase order, Enter Material, Quantity, Plant, Storage Location 􀃆 Press Enter
Partner Option will be visible (Vendor) 􀃆 Save it
Invoice: - Invoice is a document, which is issued to a buyer (Company) from the supplier (vendor) for the payment. The following information is maintained in invoice
Invoice date, Posting date, Invoice ref number, tax amount, amount, tax code, terms of payments, vendor address, banking accounting information etc
When invoice document is posted in the system
• Invoice document created
• Accounting document is generated (MIR4)
• PO history updated (ME23N)
• FI document created (FB03)
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