SAP Business Workflow Configuration Tips

1.1   Workflow

1.1.1  Maintaining Standard Settings for SAP Business Workflow

Use

This activity will maintain Workflow standard settings automatically. Checks are also performed to establish whether Customizing is complete with regard to further important settings.

Procedure

1.     Access the activity using one of the following navigation options:

IMG Menu	SAP NetWeaver ® SAP Web Application Server ® Business Management ® SAP Business Workflow à Maintain Standard Settings
Transaction Code	SWU3

2.     On the Automatic Workflow Customizing screen, choose the Perform Automatic Workflow Customizing (F9) button (red and white circular button).

1.1.2  Trigger Workflow Events via Change Documents

Use

This activity will enable the trigger of workflow events according to changes of the document status. For this purpose, change documents are used to uniquely identify changes. The change documents itself track and trace changes to fulfill legal requirements. In this scenario, this reflects changes to the business object for documents.

Procedure

1.     Access the activity using one of the following navigation options:

SAP Menu	Tools ® ABAP-Workbench ® Overview ® Development ® SAP Business Workflow ® Definition tools ® Events ® Event creation ® Change documents ® Linkage
Transaction Code	SWEC

2.     On the Change View: "Events for change document": Overview screen, choose New Entries.

3.     On the New entries: Details of Added Entries screen, enter the following values into the corresponding fields:

Field	Value
Change document object	DOKUMENT
Object Category	BOR Object Type
Object Type	DRAW
Event	CHANGE
Trigger Event	Select "on change"

1.1.3  Creating Type Linkage

Use

This activity will create the type linkages. The type linkage describes the assignment of a receiver function module and a receiver type to a particular combination of object type and event.

Procedure

1.     Access the activity using one of the following navigation options:

SAP Menu	Tools ® ABAP-Workbench ® Overview ® Development ® SAP Business Workflow ® Definition tools ® Events ® Event linkages ® Type Linkages
Transaction Code	SWETYPV

2.     On the Change View "Event Type Linkages": Overview screen, choose New Entries.

3.     Enter the following values into the corresponding fields:

Field	Value
Object Category	BOR Object Type
Object Type	DRAW
Event	CHANGED
Receiver Type	WS90300001
Receiver Call	Function Module
Receiver Function Module
Linkage Activated	Yes
Behavior Upon Error Feedback	System default
Receiver Status	No errors

4.     Enter the following values into the corresponding fields:

Field	Value
Object Category	BOR Object Type
Object Type	ECO
Event	TO_CHECK
Receiver Type	WS90300002
Receiver Call	Function Module
Receiver Function Module
Linkage Activated	Yes
Behavior Upon Error Feedback	System default
Receiver Status	No errors

5.      

6.     Choose Save.

7.     Choose Back.

8.     Save and go back.

1.1.4  Maintaining Agent Assignment

Use

This activity will define the following tasks as a general task:

ID	Task	Workflow
TS90300002	Find Approver of Workflow	WS90300001
TS90300005	Send Mail to Approver	WS90300001
TS90300004	Save Approver Text	WS90300001
TS90300008	Send Approval Mail	WS90300001
TS90300007	Send Rejection Mail	WS90300001
TS90300003	Change Status of the Document	WS90300001
TS90300006	Check If all reviewers approved	WS90300001
TS90300010	Find ECO Approvers	WS90300002
TS90300011	Changing status of ECO document	WS90300002
TS90300013	Mail after approving Document	WS90300002
TS90300012	Rejection Mail after rejecting document	WS90300002
TS90300009	User Decision	WS90300001

Work items whose tasks are defined as general tasks and for which no responsible agents or default rules are defined are offered to all users of the SAP System for execution in their Business Workplaces.

Procedure

1.     Access the activity using one of the following navigation options:

SAP Menu	Tools ® Business Workflow ® Definition tools  Tasks/Task Groups ®Change
Transaction Code	PFTC_CHG

2.     On the Task: Maintain screen, enter the following values into the corresponding fields:

Field	Value
Task type	Standard task
Task	TS90300003

3.     On the Task: Maintain screen, choose Change.

4.     On the Standard Task: Change screen, choose the Additional Data ® Agent assignment ® Maintain option.

5.     On the Standard task: Maintain Agent Assignment screen, choose Attributes.

6.     Enter the following values into the corresponding fields:

Field	Value
General task	Mark this field
Classification	Not classified

7.     Choose Transfer.

8.     Choose Back.

9.      On the Standard task screen, from the menu bar, choose Standard task ® Other standard task.

10.  On the Choose Standard task dialog box, enter the eight-digit number 92000014 in the field Search Term and choose Continue.

11.  Repeat steps 4 to 10.

12.  On the Choose Standard task dialog box, enter the eight-digit number 92000011 in the field Search Term and choose Continue.

13.  Repeat steps 4 to 10 again.

14.  On the Standard Task: Change screen, choose Save.

15.  Choose Back.

1.1.5  Maintaining Settings for Approval Workflow

Use

This activity will define the document type, for which an ad-hoc review and approval will be enabled.

Procedure

1.     Access the activity using one of the following navigation options:

SAP Menu	Tools ® ABAP-Workbench ® Overview ® Data Browser
Transaction Code	SE16

2.     On the Data Browser: Initial screen, enter the name of the table: ZPH_DOKARS_APPRO/ ZECM_APPROVAL  and choose Table contents.

3.     On the Data Browser: Table ZPH_DOKARS_APPRO/ ZECM_APPROVAL: Selection screen, choose Execute.

4.     On the Browser: Table ZPH_DOKARS_APPRO/ ZECM_APPROVAL: Select Entries screen, choose Create and enter the name of the document type (field DOKAR) YPD.

5.     Save the setting and go back.

Result

You will see the Reviewers/Approvers tab on your display document screen. You can access it with one of the following navigation options:

SAP Menu	Logistics ® Central Functions ® Document Management System ® Document ® Create or Display
Transaction Code	CV01N or CV03N