PURCHASE ORDER

PURCHASE ORDER
PO is an external document created for the procurement of materials and services from vendor. The document of PO is also divided into 4 parts as PR: -
1. Document Overview
2. Header (Delivery/Invoice, Conditions, Address, Partners, Org. data, status)
3. Item Overview (A/C assign cat, Item Category, Material, Plant, Del date, SL)
4. Item Details (Material data, Confirmations, condition control, delivery, delivery Schedule, Quantities/weights, invoice)
A procurement type is defined for each of the document items. The following procurement types exist:
􀂃 Standard
􀂃 Subcontracting
􀂃 Consignment
􀂃 Stock transfer
􀂃 External service
• There are different ways to create PO: -
1. Directly through transaction code ME21N
2. With reference to PR
3. With reference to RFQ
4. With reference to info records.
5. With reference to Contracts
6. With reference to Cost Centre, G/L Account (cost element) for consumable items or not stock items with account assignment category ‘K’ (K= cost centre). (For non stock and consumables)

PURCHASE REQUISITION T CODE : ME51 or ME51N

Purchasing Requisition: -
It is a request or instruction from particular department (Cost Centre) to purchasing department to procure certain quantity of material and services. It is only one internal document in SAP-MM.
Purchasing Requisition document is divided into four parts: -
• Document Overview
• Header
• Item Overview
• Item Details
Document Overview: -
It displays the list of purchasing documents, which are created previously according to our requirement.
Header: -
Any text message or information is maintained
Item Overview: -
In this we enter material, plant, delivery date, quantity, storage location, purchasing group, A/C assignment category, Item category etc.
Item Details: -
It displays the detailed information about item overview (like Master data, valuation, source of supply, contact person, delivery address status etc)

Automatic SAP PURCHASE ORDER (PO) / How Automatic PO raised

How Automatic PO raised ??

At fixed time say 12:30 AM, automatic scheduler runs and checks whether the stock is less than or equal to the replenishment point, If stock is less than or equal to Repli. Point than PR raised automatically to Purchasing Deptt
• Activate the option automatic PO in purchasing view in material master record.
• Activate the option automatic PO in purchasing data view in vendor master record.
• Maintain Source List & select fixed vendor
• PR crated automatically
• Automatic creation of PO from PR – ME59
Enter the Purchasing group, purchasing organization, Vendor, Plant, and Purchasing Requisition Document Number 􀃆 Execute